RFP - Manchester Community Schools Luther C. Klager Elementary Renovations

Request for Proposal: Classroom Technology Project

The Manchester Community School District (MCS) is looking to upgrade our classroom technology including moving from existing projector infrastructure to touch panel displays.  MCS is also looking to upgrade the audio systems in each of the classrooms.  The work will be broken out into multiple buckets and proposals can be any combination of the following.

1. Classroom Video - Google Certified Touch Displays with (minimum) 5 year warranty and management software.

   1. Twenty-Two 75 inch screens for classroom and conference spaces.

   2. One 86 inch screen on a cart for the Media Center (B132)

   3. One 75 inch screen on a cart for B141

   4. One 65 inch screen for breakout B130

2. Classroom Audio - Audio Enhancement solution for classroom spaces with a minimum one aux audio input, and support for up to 2 pendant microphones.

   1. 24 Classroom Audio Systems

   2. 2 Pendant Microphones per room and all necessary charging accessories.

   3. 4 speakers per classroom space.

3. Gym Audio Solution

   1. Two wireless microphones including speakers.

   2. The system needs to be able to project device (laptop, chromebook) audio from the center of the room wirelessly.

      1. Example done via USB-C connection.

4. Cafeteria Audio Solution

   1. Two wireless microphones and speakers near the stage.

   2. The system needs to be able to project device (laptop, chromebook) audio from the center of the room wirelessly.
      
      
      

      Milestone	Date/Time
      Release of RFP	Friday, January 9th, 2026
      Pre-Bid Site Walk (Optional)	Wednesday, January 21st 2026 at 3:00 PM EST.
      Technical Question Deadline	Monday, January 26th, 2026, 2:30 PM EST
      Answers to Questions Due (Posted)	Tuesday, January 27th, 2026, 2:30 PM EST
      Proposal Due	Friday, January 30th, 2026 3:00 PM EST
      Bid Opening	Friday, January 30th, 2026, 3:30 PM EST
      Board Action	February Board Meeting (Tentative 2/16/2026)
      Notification of Award	Day after board approval.

We are actively working on getting these answers out as quickly as possible.  All Questions/RFI's will be responded to.  All requests will be responded too today and documented in the tracking sheet.  I apologize for the delay.

The Manchester Community School District (MCS) is looking to upgrade our school clock technology by syncing our clocks to a single system and adding hallway clocks. MCS is interested in looking at IP based solutions to add the potential for alert notifications. 1. New IP based clock system for all classrooms and hallways with alerting capabilities for future development.

The schedule for this proposal is as indicated below. It may be modified at the discretion of the Manchester Community Schools Director of Technology.

The Board of Education of Manchester Community School District, Washtenaw County, Michigan, will receive sealed bids for the roofing replacement at Riverside Intermediate School; 710 E. Main Street, Manchester, MI  48158. The work generally consists of:

• Removal of existing mechanically fastened PVC roofing system complete down to existing roof deck
• Removal of the existing perimeter metal edge fascia or other flashings / caps as required for the work
• Installation of new flat and tapered insulation, fully-adhered EPDM membrane, and coverboard
• Installation of new perimeter metal edge fascia, cap flashings, counterflashings, etc.
• Raise existing rooftop equipment and components as necessary to satisfy warranty requirements

Specifications and Bid Forms will be available to Prime Contractors beginning Tuesday, January 6, 2026by contacting the office of the Architect, Ehresman Architects, via email at architects@ehresmanarchitects.com. The Architect will issue the requesting company(s) electronic (.pdf) files of the Contract Documents including drawings and specifications. The cost of document reproduction will be the responsibility of the requesting party.

A NON-MANDATORY Pre-Bidmeeting will be held on Thursday, January 8, 2026 @ 3:30 p.m. (local time) at Riverside Intermediate School; 710 E. Main Street, Manchester, MI  48158.   Participants should meet at the main entry at which time the meeting will move to a designated room.  It is the contractor’s responsibility to review and become familiar with the job site, conditions, etc. prior to submitting its bid to the district.   Contact the Buildings & Grounds Director, Mr. Bryan Houttekier at (734) 646-9182 to arrange any subsequent site visits to review the project conditions.

Sealed bids will be due Thursday, January 22, 2026 at 3:30 p.m. (local time) at Riverside Intermediate School, 710 E. Main Street, Manchester, MI  48158, at which time and place the bids will be opened and publicly read aloud.

The Manchester Community School District (MCS) is looking to upgrade our classroom technology including moving from existing projector infrastructure to adjustable height touch panel displays. MCS is also looking to upgrade the audio systems in each of the classrooms.

Sealed proposals will be received at the Manchester Community Schools - Riverside Intermediate School, 710 E Main Street, Manchester, MI. 48158 until Monday, April 14th, 2025 10:00 AM EST for proposals to add interactive display panels and audio systems to classrooms at  Luther C. Klager Elementary School. Bids will be accepted for the entire package (equipment, materials, labor, complete installation, permits, and electrical), and itemize each portion of your bid proposal. If you are bidding as a subcontractor, please bid the portion that pertains to you

Pre-Bid Site Walk (Optional) Monday, March 24th 2025 at 10:00 AM EST. (located at 405 Ann Arbor St.Manchester, MI 48158)

The bidder must include with the bid a Certificate of Liability Insurance. 

Bids are to be sealed and addressed to: Manchester Community Schools, Attn: Benjamin Bruursema, 710 E. Main Street, Manchester, MI. 48158 and plainly marked on the outside “A Bid for Manchester Community Schools – “Proposal for Classroom Technology Project”. Please contact Ben Bruursema with questions: bbruursema@mcs.k12.mi.us. The Manchester Community Schools reserves the right to waive informalities to accept or reject any and all bids, or parts of any and all bids.

The Manchester Community School District (MCS) is looking to upgrade our school clock technology by syncing our clocks to a single system and adding hallway clocks.  MCS is interested in looking at IP based solutions to add the potential for alert notifications.

Sealed proposals will be received at the Manchester Community Schools - Riverside Intermediate School, 710 E Main Street, Manchester, MI. 48158 until Monday, April 14th, 2025 10:00 AM EST for proposals to a new clock system to  Luther C. Klager Elementary School. Bids will be accepted for the entire package (equipment, materials, labor, complete installation, permits, and electrical), and itemize each portion of your bid proposal. If you are bidding as a subcontractor, please bid the portion that pertains to you. Please see the Proposal for School Clock and Intercom System Request for Proposal packet for more details on our website, under Public Notice: 

Pre-Bid Site Walk (Optional) Wednesday, March 26th 2025 at 10:00 AM EST. (located at 405 Ann Arbor St.Manchester, MI 48158)

The bidder must include with the bid a Certificate of Liability Insurance. 

Bids are to be sealed and addressed to: Manchester Community Schools, Attn: Benjamin Bruursema, 710 E. Main Street, Manchester, MI. 48158 and plainly marked on the outside “A Bid for Manchester Community Schools – “Proposal for School Clock and Intercom System”. Please contact Ben Bruursema with questions: bbruursema@mcs.k12.mi.us. The Manchester Community Schools reserves the right to waive informalities to accept or reject any and all bids, or parts of any and all bids.